Accounts Payable Clerk



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Branch Information

Gilroy, CA - (USA) 8687 San Ysidro Avenue CA Gilroy , CA 95020 Phone : 408-846-1144



Job Description

The Accounts Payable Administrator will be responsible for day-to-day operations and processing of Pride's accounts payables as well as ensuring the accuracy and timeliness of accounts payable invoice transactions and payments. This is a full-time position which is responsible for processing vendor invoices, working with the Purchasing Department to resolve discrepancies, and performing various administrative tasks to support the accounting department. The Accounts Payable Administrator will be responsible for day-to-day operation and processing of Pride's accounts payables.


Receive vendor invoices and reconcile to purchase orders

Coordinate any needed PO revisions with the Purchasing Department

Respond to vendor inquiries

Perform job-costing allocations for material and enter information into ERP system

Perform filing duties as needed

Code credit cards, medical provider statements, and enter information into ERP system

Process overhead invoices for payment

Process subcontractor invoices & expenses for payment

Process employee reimbursements for payment


Act as back up to Accounts Receivables Administrator as needed

Assist the Purchasing department in closing purchase orders

Perform other duties as assigned


Work is performed in an office and uncontrolled atmosphere. Exposure to harsh conditions-such as: dust, fumes, chemicals, hazardous materials, noise, and varying weather and temperatures-for short periods of time is possible. All employees are required to follow safety standards and wear all personal protective equipment in designated areas.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this position, the employee is regularly required to walk, stand, use hands and fingers, grip, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; and talk and hear. Ability to occasionally lift and carry 50 lbs. is required.

Required Skills:

Associate degree in Accounting or Business is required; Bachelor's degree in Accounting or Finance preferred

2-3 years of previous AP and/ or general Accounting experience required

Experience using Financial/ Accounting software required

Excellent communication and interpersonal skills

Knowledge of basic bookkeeping and accounting principles required

Data entry skills and exceptional attention to detail

Critical thinking and deductive reasoning skills are required

Ability to analyze information and identify discrepancies

Organizational astuteness with the ability to prioritize and multi-task

Proficiency in Microsoft Office Suite, specifically in Excel, required

Experience using ERP systems such as Viewpoint/ Vista and knowledge of job costing practices highly desired

Must be flexible to accept other duties as assigned

Ability to effectively learn and acquire new knowledge and skills

Must have a valid driver's license

Ability to effectively interact with co-workers, clients, vendors, and other business contacts

Must comply with Roeslein & Associate's core values for the safe and efficient operation of the business and maintain sound relationships among and with employees