Office Manager

Industry

Admin and Secretarial

Advert ID

USA_531826

Location

Salinas

Job Type

Contract

Hours

Full-Time

Salary Range

USD20-25 per year

No. of Openings

1

Branch Information

Salinas, CA - (USA) 622 Northridge CA Salinas , CA 93906 Phone : 831-443-8000

ContactNumber

831-443-8000

Job Description

Office Manager Job Description



The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.



Responsibilities:



Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands



Organize and schedule meetings and appointments



Partner with HR to maintain office policies as necessary



Organize office operations and procedures



Coordinate with IT department on all office equipment



Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time



Manage contract and price negotiations with office vendors, service providers and office lease



Provide general support to visitors



Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored



Ensure that results are measured against standards, while making necessary changes along the way



Allocate tasks and assignments to subordinates and monitor their performance



Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff



Perform review and analysis of special projects and keep the management properly informed



Determine current trends and provide a review to management to act on



Responsible for recruiting staff for the office and providing orientation and training to new employees



Ensure top performance of office staff by providing them adequate coaching and guidance



Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications



Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise



Participate actively in the planning and execution of company events



Responsible for developing standards and promoting activities that enhance operational procedures



Evaluate and manage staff performance



Design and implement office policies and procedures



Oversee adherence to office policies and procedures



Prepare operational reports and schedules to ensure efficiency



Monitor and maintain office supplies inventory



Review and approve office supply acquisitions



Handle customer inquiries and complaints



Manage internal staff relations



Requirements:



Proven office management, administrative or assistant experience



Knowledge of office management responsibilities, systems and procedures



Excellent time management skills and ability to multi-task and prioritise work



Attention to detail and problem solving skills



Excellent written and verbal communication skills



Proficient in MS Office



Knowledge of accounting, data and administrative management practices and procedures



Knowledge of human resources management practices and procedures