Office Manager


Admin and Secretarial

Advert ID




Job Type




Salary Range

USD20-25 per year

No. of Openings


Branch Information

Salinas, CA - (USA) 622 Northridge CA Salinas , CA 93906 Phone : 831-443-8000



Job Description

Office Manager Job Description

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.


Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands

Organize and schedule meetings and appointments

Partner with HR to maintain office policies as necessary

Organize office operations and procedures

Coordinate with IT department on all office equipment

Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

Manage contract and price negotiations with office vendors, service providers and office lease

Provide general support to visitors

Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored

Ensure that results are measured against standards, while making necessary changes along the way

Allocate tasks and assignments to subordinates and monitor their performance

Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff

Perform review and analysis of special projects and keep the management properly informed

Determine current trends and provide a review to management to act on

Responsible for recruiting staff for the office and providing orientation and training to new employees

Ensure top performance of office staff by providing them adequate coaching and guidance

Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications

Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise

Participate actively in the planning and execution of company events

Responsible for developing standards and promoting activities that enhance operational procedures

Evaluate and manage staff performance

Design and implement office policies and procedures

Oversee adherence to office policies and procedures

Prepare operational reports and schedules to ensure efficiency

Monitor and maintain office supplies inventory

Review and approve office supply acquisitions

Handle customer inquiries and complaints

Manage internal staff relations


Proven office management, administrative or assistant experience

Knowledge of office management responsibilities, systems and procedures

Excellent time management skills and ability to multi-task and prioritise work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Proficient in MS Office

Knowledge of accounting, data and administrative management practices and procedures

Knowledge of human resources management practices and procedures