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Medical Executive Assistant


Medical and Nursing

Advert ID




Job Type




Salary Range

CAD20-22 per year

No. of Openings


Branch Information

Pickering, ON - (CAN) 1315 Pickering Pkwy Suite 100 ON Pickering , ON - L1V 7G5 Phone : 905-831-7683



Job Description

Medical Executive Assistant Needed

Toronto, ON



Our client is currently seeking an enthusiastic, positive, patient-oriented Executive Assistant to join their team.

Responsibilities and requirements include but not limited to:

Serve as the external facing point for the executive office, a conduit between the vice president and all levels of internal and external stakeholders and contacts;

Respond to and facilitate resolution of critical situations referred to the executive office, often managing sensitive and/or confidential information and disseminate and exchange highly confidential material with discretion, tact and diplomacy;

Coordinate and maintain electronic calendar/schedule for the vice president by anticipating and leveraging requirements, priorities and needs of the busy executive and provide necessary appointment logistics, pertinent information and contact requirements;

Document preparation & dissemination: Compose, design, edit and process a variety of reports, briefing notes, correspondence, newsletters and presentations shared with all levels of internal and external stakeholders;

Coordinate travel for the vice president including air and hotel arrangements, ground transportation, appropriate itineraries and reservations as well as meeting preparation (i.e. presentations, documentation, logistics, etc.);

Perform activities to facilitate and coordinate streamlining of workload and processes; initiate process improvement and other activities to ensure the efficient operation of the office and/or department;

Perform other administrative office duties such as maintaining various hard files and electronic records; photocopying; faxing; and mailing and maintain office equipment and supplies; troubleshoot system/technical problems ensuring a smooth running of executive office routines;

Maintain an updated CV inclusive of publications and presentations as well as a current bio for the executive;


At least 5 years related administrative experience in a senior executive level, preferably in healthcare;

Proficiency is required in the use of word processing, database and spreadsheet, presentation, email, and electronic calendar software

(i.e. MS Word, Excel, PowerPoint and MS Outlook) as well as any specific payroll or financial reporting software used in the hospital environment;

Not the job for you, but know someone else who might be interested? Refer them to us for a referral bonus of $100 upon the completion of their first 120 hours of work! Simply ask our consultants for details!

Manpower Group recognizes the importance of providing an accessible and barrier-free environment. We are committed to creating a welcoming, fair and inclusive environment by offering equal opportunity to access our services. At Manpowergroup, we are committed to providing accommodations, and will work with you to meet your needs.