AP/AR Data Entry


Admin and Secretarial

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Branch Information

Palm Desert, CA - (USA) 41990 Cook Street Suite 803 CA Palm Desert , CA 92211 Phone : 760-837-9972

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Job Description

AP/AR Data entry

Job responsibilities:

Collect outstanding balances as quickly as possible by applying collection best practices as defined by AR Management.

Utilize various AR reports to target aged balances for collection in order to meet and maintain performance goals as set by AR Management.

Evaluate denials and partial payments to determine if further reimbursement is valid and properly appeal within guidelines to facilitate payments.

Identify and request adjustments to customer accounts as necessary while following departmental procedure.

Alert management to irregularities, customer trends and areas of concern.

Electronic posting of in-house deposits.

Issue manual invoices and maintain manual invoice database

Prepare manual invoice journal entries.

Maintain advance payment account; research unidentified payments

Log incoming overcharge claims, document action taken, and process.

Specific customer account billing, payment differences and collections.

Ability to create spreadsheets from scratch using MS Excel;

Make collection calls to clients.

Research & resolve old payment issues to completion.

Document status of collection call efforts and follow up until full payment is received.

Review all invoices for appropriate documentation and approval prior to payment.

Distribute signed checks as required.

Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.

Assist in monthly closings.

Prepare analysis of accounts, as required.

Perform filing and copying.

Maintain petty cash accounts and log all outgoing disbursements.

Manage vendor relationships; monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts.

Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments.

Reconcile payable reports each month to confirm that all amounts paid were accurate.

Match vendor invoices with purchase order and receiving documents.

Code invoices and expense reports with proper general ledger account and cost center.

Input invoice data and expense reports into the accounting system

Track vendor invoices requiring payment of use tax.

Schedule and process vendor payments.

Respond to vendor inquiries.

File paid invoices.

Post customer payments to accounts.

Process credit card payments.

Contact customers regarding delinquent accounts.

Process customer credit memo requests.

Process customer credit applications.

Maintain professional image to external customers, vendors, and other employees.

Perform other duties as assigned.

Qualification and Experience:

Must be bilingual

Two years related experience.

Prior experience with automated accounting (AP, AR) systems.

Excellent attention to detail.

Highest degree of accuracy.

Excellent organizational skills.

Ability to work independently.

Ability to effectively communicate with customers/vendors.

Excellent verbal and written communication skills.

Ability to work independently and as part of a team.

Experience using computerized accounting systems.

Physical Requirements

Lifting up to 20 lbs. eventually.

Working hours: 7:30 AM to 4:30 PM, Monday through Friday.

If your poses the experience, skills and qualifications stop by the office Mon - Fri 9AM -11AM or 1PM - 3PM with two forms of documents for an interview. 41-990 Cook St Ste 803 Palm Desert, Ca 92211