Account Payable Clerk



Advert ID




Job Type




Salary Range

Up to USD25/hr

No. of Openings


Branch Information

Gilroy, CA - (USA) 8687 San Ysidro Avenue CA Gilroy , CA 95020 Phone : 408-846-1144

Branch Phone Number


Job Description

Job Summary: The Accounts Payable ("A/P") Clerk position manages the daily requirements to record and process payables, timely, working with other departments as needed to ensure accuracy of information in all related systems. This position reports to the Controller.

Primary Responsibilities:

- Record and process payables, daily. This includes validation of:

o Vendor charges for services and/or materials provided

o Proper coding of vendor charges, including taxable/non-taxable/use tax status of purchases, and verification of correct general ledger account coding

o Validation of vendor-related information: terms, remit to, contract conformance, federal IDs, etc.

o Verification that materials were received, or services rendered before release of payable for processing

- Proactive and timely communications with vendors to resolve identified issues including credits; documenting the same in the ERP system for centralized communication information; primary POC for AP-related vendor inquiries

- Initiate conversations with other departments as needed for clear and detailed understanding of non-standard orders/invoices

- Work directly with Supply Chain to manage vendors and execute routine vendor performance evaluations for cross-team review

- Work directly with the Controller to maintain visibility and accuracy of vendor contract information in the ERP system for real-time use/access

- High level of data entry accuracy; effective time management

- On-going reconciliations for: outstanding invoices, open credit management, on-hold invoices, vendor account statements

- Drive continuous improvement across A/P-related functions: accuracy, efficiency, visibility, vendor terms for cost savings, etc.; requires working with Supply Chain, Finance, Business Systems, and vendors - Other duties as assigned

Competency, Experience and Education Requirements:

- Minimum 4+ years' experience as A/P clerk

- Strong accounting systems use experience; familiarity with Sage 100 ERP is a plus; computer systems competency is a requirement (reporting tools, MS Office, etc.), math skills

- Core traits: attention to detail, thoroughness, organization, analytical (data), innovative, quality and service driven

- Excellent communication and analytical problem-solving skills

- Accounting Specialist degree or relevant bachelor's degree is a plus

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Location: Morgan Hill, ca

Work hours: Monday-Friday 8AM-5PM

Pay Rate:$25.00

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