Executive Assistant Needed


Not for Profit and Charities

Advert ID




Job Type




Salary Range

Up to CAD28/hr

No. of Openings


Branch Information

Pickering, ON - (CAN) 1315 Pickering Pkwy Suite 100 ON Pickering , ON L1V 7G5 Phone : 905-831-7683

Branch Phone Number


Job Description

Executive Assistant Needed

Pickering, ON



Our client in Pickering is currently seeking an Executive Assistant to join their organization.


* Anticipates and organizes the CEO's priorities and provides effective and timely support.

* Coordinates a variety of meetings including, but not limited to; calendar scheduling, meeting room logistics, travel arrangements, reviewing and processing invoices,

* Provides ongoing support, research and documentation for the CEO's involvement in Board Committees and working groups.

* Manages the development, production and the distribution of materials to support the organization's Strategic Planning Sessions; three (3) per year.

* Liaises closely with senior management team to receive, coordinate and distribute materials as appropriate (e.g., Quarterly Reports).

* Prepares correspondence emails, minutes, reports and presentations.

* Organizes and maintains files for CEO and all board related material.

* Coordinates with legal counsel on board member registry, minutes of meetings, changes to the board, changes to policies, etc.

* Coordinates and logs activities for French translation as required.

* Serves as key contact for all board members and all board related activities.

* Maintains contact information the National Board of Directors and the local Chapter Advisory Board Members.

* Takes and transcribes minutes for board meetings and/or sub-committee working groups, when required.

* Assists in projects generated by board committees such as Governance, Recruitment, MAC, etc.

* Maintains the Board of Directors Orientation Manual. Assists with the formulation of policy and procedure documentation requiring revision or development and ensures distribution of updated materials as appropriate.

* Follows up with decisions made, re-organize archives, and prepares revisions to support adopted documents.

* Coordinates travel arrangements for National Directors, Chapter Directors and Board Members.


* Post-secondary degree or diploma in Office or Business Administration.

* 3-5 years of experience in a senior administrative role preferably supporting at the executive level.

* Excellent Communication skills

* Advanced level of proficiency in Microsoft Office 2010 (Word, Excel, PowerPoint and Outlook) and related search engines.

* Advanced level of proficiency in Adobe PDF Professional.

ManpowerGroup recognizes the importance of providing an accessible and barrier-free environment. We are committed to creating a welcoming, fair and inclusive environment by offering equal opportunity to access our services. At ManpowerGroup, we are committed to providing accommodations, and will work with you to meet your needs.