Administrative Assistant

Industry

Admin and Secretarial

Advert ID

USA_435495

Location

Spring

Job Type

Contract

Hours

Full-Time

Salary Range

No. of Openings

1

Branch Information

Manpower Global Enterprise - (USA) 100 Manpower Place WI Milwaukee , WI - 53212 Phone : -

ContactNumber

-

Job Description

Manages and fulfills requests for records. Assists with records room set up and organization of records. Maintains inventory content of records. Handles tickets for package pick-up and delivery of records. Escorts visitors to and from the room as needed. Assists with moving, re-boxing, and strapping of records for preparation to send to offsite storage. May support audit projects. Ability to lift boxes 30-50 pounds and handle a moving dolly. Position will receive direction and support.



SKILLS AND QUALIFICATIONS

Detail oriented, ability to lift boxes 30-50 pound



Responsibilities:

* Prepare internal technical report shipments for scanning vendor

* Reconcile and refile shipments upon return from vendor

* Create Tables of Contents for multi-volume technical reports

* Upload reports with appropriate metadata to SharePoint libraries

* Add/edit URLs and other metadata in Library catalog

* Scan and post-process reports in house

* Reduce redundant paper copies on shelf



Required Skills:

* Ability to upload, edit, tag, move, apply RMS and delete files in SharePoint libraries

* Advanced PDF skills (create, edit, OCR, stamps, redaction, archive)

* Ability to prioritize busy daily workload and still progress special projects; effective time management; ability to shift between projects

* Effective communication (written, verbal, listening) / interpersonal skills

* Good computer skills - MS Office and Windows/LAN/SP environments

* Library experience a plus

* Ability to apply filing/shelving schema to real world

* Reliable attendance - 40 hours / 5 day/week job

* Ability to categorize, organize and manage information

* Accuracy and attention to details required; ability to proof own work

* Presentation skills; ability to transfer knowledge effectively

* Strong customer service orientation; works well as part of a team



Physical Requirements

* Regularly lifting and carrying library materials (up to 30 lbs.) to and from carts and shelving units.

* Occasionally lifting / carrying boxes that weigh up to 40 pounds.

* Reaching, gripping, and retrieving / shelving books from 9"-15" above head of 5'2" individual; standing on stool to reach higher shelves and kneeling / reaching, gripping, and retrieving / shelving books from 2"-5" above ground.

* Shifting large sections of books on shelves from one area to another; may require carrying stacks of books to other sections; pushing loaded book carts and climbing on stools and library ladders safely

* Standing (on floor or stool) to read shelves (ensuring that materials are in order) and kneeling to lower shelves for same.

* Packing, unpacking, and moving boxes of books and materials

* Viewing computer screen for data entry and proofreading.