Project Coordinator
Manpower is currently seeking a Project Coordinator to fulfill a long-term contract position with a major gas client in North York, ON.
Responsibilities:
* Key contact for onboarding and welcoming of all new employee resources to the program
* Participate in the creation of the On-boarding process and manual as part of program readiness
* Provide support for ERP employees and contractors - new employee onboarding (i.e., access card) and/or off boarding requirements
* Coordinate and own all on and off-boarding for all types of resources and coordinate with Project teams and project controller
* Coordinate local logistics in support of program activities
* Accountable for Timesheet compliance tracking and any resulting resolution requirements
* Provide Expense Report support for Leads and above levels only
* Provide support to visiting ERP team members through the coordination of meeting coordination and required follow-up.
* Arrange set up of venues/meeting rooms, provide ease of visitor experience by providing building access, visitor is knowledgeable of meeting room locations, support other general administrative requests, etc.
* Gathering and inputting data, variance reporting for a variety of cyclical budget documents and processes, e.g., annual and monthly budget reporting, etc.
* Preparation and modification of documents including letters, memos, reports, presentations, work orders as required. Produce communications and materials for distribution to stakeholders for ERP.
* Use judgment and initiative to communicate with internal stakeholders, clients and colleagues.
* Providing general administrative duties, e.g., draft correspondence, presentations, spreadsheets, report distribution; prepare expense accounts for signature; new equipment set up for offices, phones, office moves; book maintenance requests, work orders; order business cards; coordinating meetings, functions and special events; maintain office supplies, mail delivery.
* Track, code and route for appropriate approval all department invoices.
* Proactive problem solving of day-to-day challenges in work area
Required Education / Experience:
* Administrative certification or equivalent experience, e.g., spreadsheet/database management, accounting and business math, business communications.
* Minimum 3 years of progressively responsible and related experience in support of program management
* At least 2 years of experience supporting ERP programs.
* Proven communication, negotiation, and influence
* Excellent interpersonal skills with ability to collaborate with diverse work styles.
* Strong knowledge of related Microsoft Office Suite, company databases, enterprise structure and standard operating procedures; advanced computer skills
* Requires a high level of discretion, tact and diplomacy in dealing with internal and external contacts, and confidential or sensitive information.
* Strong organizational skills with the ability to prioritize work to support to multiple clienteles in a fast-past environment.
* Ability to make suggestions to streamline and continuously improve relevant systems and processes.
* Ability to demonstrate initiative and decision-making within scope of responsibility.
* Experience tracking project resources
* Experience working with others on a global basis
Please email your resume directly to
[email protected]