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Three Month Contract Executive Assistant to President


Admin and Secretarial

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Branch Information

Melville, NY - (USA) 135 Pinelawn Road Suite 120N NY Melville , NY - 11747 Phone : 631-454-9660



Job Description

Three Month Contract Executive Assistant to President
Are you an experienced Executive Assistant looking for a great addition to your resume? Manpower has a position for you!

What's in it for you?

● Full time hours
● Competitive wages between $25.00 to $27.50 /hour
● Option to take free college courses and skills training
● Paid training

What is the job?
* Handle administrative needs of President
* Arrange conference calls and meetings
* President's calendar, schedule meeting, calendar invites, including GoTo details
* Make travel arrangements such as flights, cars, hotels and transfers
* Process registrations for President's business travel (book hotel through these sites)
* Assist with preparation and gathering of materials for meetings (i.e. consolidation of: Weekly Flash Report, weekly TI Dashboard report, TI Monthly brand presentation) plus additional requests as needed
* Manage American Express Gift checks - ordering and processing, mail out agent redemptions, balancing of gift check box
* Review company invoices for President's sign off, then pass to accounting
* Work closely with ALG execs and their assistants for meetings and their needs
* Track direct report VIP time
* Act as a liaison between other departments i.e. marketing, sales, customer care issues, HR on needed items relating to building, meeting and event planning such as Town Hall, and year-end recognition events.
* Assist ordering lunches for Executive meetings

What do you bring to the job?
* Previous experience as an executive secretary, administrative assistant, or in other related fields
* Strong organizational skills
* Ability to prioritize and multitask
* Strong attention to detail
* Proficient in Microsoft office, specifically Word, Excel, Outlook PowerPoint.
* Knowledgeable of setting up Go To meetings
* Friendly and personable
* Detailed oriented
* Confidentiality - very important
* Confidence
* Very high level of reasoning will be critical as managing interactions with corporate staff and team are constant